The initial move towards a more efficient workflow of beginners and professionals is WPS download. Using WPS Office, it is possible to create, edit and share documents at a shocking speed and efficiency. It does not matter whether you are working with reports, presentations, or spreadsheets, knowing some relevant productivity hacks will save you several hours of work and teach you to work with one another better. The paper presents viable hints and tricks on how to be highly efficient in using WPS Office.
1. Installation of WPS Download
The initial action before the productivity hacks take strategy is the WPS download. The WPS Office suite is easily downloadable in the official site or reliable sites. It is able to install with ease and can be used on windows, Mac, Linux, and even mobile devices. After installation, WPS Office has three primary modules, namely, Writer (document), presentation and spreadsheets. It is important to know how to navigate every module in order to increase your pace of document creation.
Once WPS has been downloaded, spend a few minutes and navigate around the interface. Get acquainted with the ribbon menu, toolbar and shortcut keys. The little things can be taken as minor steps but can contribute to your efficiency in the long-run.
2. Taking Templates to create documents faster
Pre-designed templates are also one of the most efficient methods of saving time in WPS Office. WPS office also provides a large number of templates whether you are creating a business report, a resume or a presentation.
Templates allow you to filter out the process of formatting your document. All you need is to open a template that is suited to your need and change it to suit your content. This process eliminates duplication of work, thus, a quicker turnaround. You have not visited this feature yet, when you execute your WPS after downloading it, you can visit the template library and save your favorites to use over and over again.
3. Learning Keyboard shortcuts
Productivity is keyboard shortcuts. The number of shortcuts supported by WPS Office is very broad with the capability to save a lot of time about making changes and formatting. As an example, copy-pasting actions can be done with the help of Ctrl + C and Ctrl + V, undo with Ctrl + Z, and bolding with Ctrl + B, which will save one second per command.
To use complex tasks, multiple shortcuts may be combined to make advanced users quicker. You can move to other parts in a rush, choose paragraphs or use styles without the need to touch the mouse using WPS Writer. Once you have downloaded your WPS, take a few minutes to learn and practice key shortcuts and achieve a visible increase in the pace of document creation.
4. The PDF Tools of Effective Editing
There are a great number of people who have to deal with PDFs, and WPS Office offers strong features to manage PDFs. It is possible to edit, convert, and annotate PDF files without having to use extra software. This experience implies that you can complete reports or presentations in WPS Office, and you do not need to use other applications to switch between them and make time and money savings.
The PDF conversion option will enable you to convert word files to PDF and reverse. With these tools, which you can use upon downloading your WPS, you will be able to simplify workflows in document-processing and preserve the professional level of output without the help of additional software.
5. Teamwork and Cooperation Made Simple
The productivity requires sharing and collaboration. WPS office allows simultaneous work in which several users can make corrections to the same document. The feature comes in handy especially in staffs operating offsite.
Also, WPS Cloud can be used to store files and share them with colleagues or clients in a safe environment. The synchronization of the cloud makes everyone have the latest version without confusion as a result of duplicated copies of the document. Once the WPS is downloaded, you should create your WPS Cloud account in order to use all these sharing features to the fullest.
6. Quick-Access Programming of Toolbars
One more piece of advice that can support productivity is to customize the toolbar. The WPS Office can be customized in the quick access toolbar to manually add often-used options and features. This personalization saves you time on going through menus and streamlines your workflow.
As an illustration, in case you frequently text format, add table, or comment, then add them to your toolbar. After your WPS download is done, take a minute or two to configure a workspace to your own workflow. First investment is paid in terms of efficiency in the long-run.
7. Automation of Macros
WPS office has macros, which are used to automate repetitive tasks. As an example, in case you use a particular format to your regular reports or you are required to include some standard tables, macros can make it automatically.
Knowing to write macros and execute them would save hours per week, particularly when dealing with huge documents or repeated work. Even simple automation of WPS Writer, Spreadsheets or Presentation modules can be a big speed enhancer in your workflow. This is a major feature that is strongly not only suggested after you have downloaded your WPS but also recommended to users who aim to make the best out of it as an advanced user.
8. The Opportunity of On-the-Go Productivity through the Mobile App
WPS office is not a desktop device only. The mobile app enables you to make, edit, and share documents on your tablet or smartphone. This makes productivity not office bound as long as the professionals are always on the move.
The mobile app also allows the integration of the cloud, which implies that no matter what you are creating on your desktop; it can easily be edited using your mobile device. This will enable you work anywhere productively and save on time wastage in completing projects. In order to be productive at all times, it is strategic to install the mobile version of WPS after it has been downloaded.
Conclusion
WPS download is not only about installing the software, but it is about taking the first step towards having smarter, faster and more efficient document management. You can massively boost your productivity using templates, mastering keyboard shortcuts, exploiting PDF tools, colleague working with WPS Cloud, toolbar customization, automating work with macros, and mobile apps.
WPS Office is a powerful package of applications that address the needs of both novice and people with advanced skills and is thus a multifunctional application when it comes to document creation, editing and sharing. With these productivity tips, you will be able to work more efficiently, more quickly, and more precisely and, therefore, more easily.
